Federal, state, and local payroll filings across 50 states, on time. Your tax specialist answers IRS and state notices for you.
These are separate engagements with separate deadlines and specialists. Most employers need both.
Ongoing payroll-tax compliance for employers running payroll.
Annual business income tax return preparation (Form 1120 / 1120-S / 1065).
Our controllers own federal and state filings, and our payroll lead handles jurisdiction registrations. We also coordinate with your CPA for year-end.
The payroll-tax calendar runs in four phases, from quarterly deposits to agency notices.
Federal 941 filed by the 941 deadline; state UI + withholding filed on the state cadence. Deposits made per IRS / state-specific deposit schedule (monthly, semi-weekly).
Form 940 FUTA filed by January 31. W-2s + W-3 + 1099-NEC + 1096 prepared, reviewed with you, filed on time.
New state registration when you hire there. Local payroll tax in 3,000+ jurisdictions. Specialist handles the registration forms.
IRS, state DOR, state UI agencies. Your tax specialist responds within 1 hour, drafts the written reply, and follows it through with the agency.
We run the filing calendar from your payroll data.
FEDERAL 941 + 940
Federal 941 filed every quarter. 940 FUTA filed by January 31. Deposits made on time, on your IRS-assigned schedule (monthly or semi-weekly), via EFTPS.
19+ yrOn-time federal · zero penalties
50 STATES + DC
State unemployment insurance + state income tax withholding in all 50 states + DC. Filing cadences per state (monthly, quarterly, annual). Registration when you hire in a new state.
50 + DCFiled · every filing date
LOCAL PAYROLL TAX
Pennsylvania EIT. Ohio school district tax. Kentucky occupational. Colorado head tax. New York MCTMT. Local rate tables updated as changes land. Filed on every local cadence.
3,000+Jurisdictions · every one on file
YEAR-END FORMS
Employee W-2 + W-3 transmittal. Contractor 1099-NEC + 1099-MISC + 1096. State copies. Employee portal delivery + paper for those who prefer it. Filed by January 31.
Jan 31Year-end filings · often earlier
NEW-STATE REGISTRATION
When you hire in a new state, your specialist registers with the state DOR + UI agency, sets up withholding accounts with the correct deposit schedule, and has the first pay run ready before start date.
1-3 weeksNew-state registration · specialist-owned
NOTICE RESPONSE
When an agency notice arrives, forward it. Your tax specialist responds within 1 hour, drafts the written reply, and follows it through with the agency. If it's our error, we pay the penalty.
$0Penalties on our watch · if ours, we pay
Hiring in a new state means a new DOR account, a new UI account, new withholding tables, and a new filing cadence to learn. A missed step shows up as an agency notice, often 90 days later. Your tax specialist registers the state, sets up accounts with the right deposit schedule, and has the first pay run ready before the hire’s start date.
Typical new-state setup: 1–3 weeks depending on state responsiveness. Your first pay run in the new state is reviewed line-by-line before submit.
Each pay run generates the tax liability, and deposits post from payroll. Filings reconcile against payroll totals, so no one reconciles the two systems by hand.
Every pay run generates federal + state + local tax liability. Deposits scheduled per IRS requirement automatically.
Tax deposits + filing receipts reconcile into the general ledger every quarter.
Year-end W-2 + 1099 posted to employee + contractor HRIS profiles for self-service download.
Talk to a tax specialist on the team that files federal, state, and local payroll tax for 500+ employers across 50 states + DC.
