Digital I-9, W-4, direct deposit, and benefits signed before day one, so the first paycheck is right.
I-9 compliance, payroll enrollment, benefits setup, and day-one training, handled by one team.
Slow, paper-based onboarding costs real money: first-paycheck errors, I-9 penalties, benefits gaps, employees leaving before the 90-day mark.
Every form is signed digitally before day one, and nothing is re-typed into payroll.
Section 1 completed digitally, Section 2 document verification in the platform with re-verification tracking and expiration alerts.
Medical, dental, vision, voluntary: elected in the same onboarding session as W-4 and direct deposit. Deductions hit the first paycheck.
Onboarding and payroll are the same platform. The W-4 and direct deposit values the employee enters are the values payroll uses.
Every component of new-hire setup, in a single digital workflow completed before day one.
I-9 + E-VERIFY
Section 1 completed by employee before day one. Section 2 document verification in the platform. Re-verification tracking with expiration alerts. Audit-ready storage.
$2,861Max per I-9 paperwork violation
W-4 + STATE TAX
W-4 federal withholding. State withholding auto-detected by work location. For remote workers in other states, withholding is set up before the first pay run.
50 statesWithholding · auto by work location
DIRECT DEPOSIT
Bank account verified via micro-deposit or instant verification. Direct deposit staged for the first payroll run. No paper check on day one, no wrong-account transcription.
Day 1First paycheck · correct the first time
BENEFITS IN-FLOW
Same session as W-4 and direct deposit. Decision-support tools show plan comparisons and total cost of care. Elections flow to payroll deductions. Waiting period clock starts.
82%Higher new-hire retention · structured onboarding
POLICY ACKNOWLEDGEMENTS
Employee handbook, code of conduct, safety policies, any custom policies: all signed with e-signature and timestamp. Audit-trail retained on employee record for compliance + disputes.
E-signedEvery policy · timestamped + archived
HRIS ACCESS
Employee logs in on day one and sees profile, pay stubs, PTO balances, benefits, and documents, without an IT ticket.
<15 minAvg portal time · complete before day one
Paper-based onboarding is where three of the most expensive first-90-day mistakes happen: a wrong first paycheck, a missing I-9, and a benefits enrollment that slipped past the 30-day window. Every one of them is fixable with a single digital portal that feeds payroll directly.
The new hire signs I-9, W-4, direct deposit, and benefits elections in one session. The values they enter are the values payroll uses, with no re-typing or handoff spreadsheet. Your specialist verifies Section 2 of the I-9 and checks the run before the first payroll.
Once the offer is accepted and the forms are signed, the hire flows into payroll, benefits eligibility, and the GL without re-entry.
New hire enters payroll the moment onboarding finalizes. Direct deposit live for the first check.
Waiting-period clock starts, open-enrollment window noted, carriers notified at eligibility.
Employee record, custom fields, document trail populated from the moment the last form is signed.
New-hire paperwork on our platform runs from offer accepted to first paycheck, without a single form getting re-typed.
