COBRA, final pay, benefits termination, and access revocation, each handled on time and in order after a termination.
One team handles COBRA, final pay, benefits cutoff, and access revocation, tracks the confirmations, and keeps the documentation trail intact.
The compliance mistakes after a termination are the costly ones. Your specialist owns each deadline, tracks confirmations, and keeps the documentation trail intact.
System access revocation occurs before the employee departs. Final pay prepared per state law (same-day in CA, next pay period or business day elsewhere).
Plan administrator notified within 30 days; participant notice within 14 days of that. Full audit trail retained. Re-verification tracking for dependents.
Medical, dental, vision, life terminated at end-of-month per plan documents. 401(k) distribution options delivered per ERISA.
If a claim is filed, we respond with the separation documentation signed at termination.
Your specialist tracks the timeline from the termination meeting through COBRA wind-down and unemployment response.
FINAL PAYCHECK
California same-day for involuntary. Next business day or next pay period elsewhere. Your specialist calculates it the moment termination is logged, so it's paid within the state deadline.
50 statesFinal-pay rules · coded per state
COBRA NOTICE
30 days employer-to-plan-admin. 14 days plan-admin-to-participant. Full audit trail retained. Dependents re-verified. A missed 44-day window can cost up to $110/day per qualified beneficiary.
44 dayCombined window · tracked per event
BENEFITS TERMINATION
Coverage terminated per plan documents (typically end-of-month of separation). Carrier notified. Premium accrual stopped. Final EOB reviewed for anything outstanding.
Per plan docsTermination date · no accrual error
ACCESS REVOCATION
The termination meeting triggers a revocation checklist so every system is deprovisioned before the employee leaves the building.
Day 0All systems · before exit
SEPARATION DOCS + 401(k)
Separation reason coded. Manager statement captured. Employee acknowledgement signed. 401(k) distribution options delivered per ERISA: rollover, IRA, cash (with withholding).
ERISA401(k) notice · all required options
UE RESPONSE + PTO
If a UE claim lands, your specialist responds with the separation documentation signed at termination. PTO paid out per state and company policy.
$0Statutory penalties · 19-yr track record
The costliest offboarding mistakes happen after the termination meeting. A missed COBRA notice runs up to $110 per day per qualified beneficiary, uncapped. A late California final paycheck adds a waiting-time penalty of up to 30 days of wages. An unemployment response without contemporaneous records is much harder to win.
Your specialist owns every deadline from the termination meeting through day 44, then runs the unemployment response with documentation signed at separation.
Payroll stops the next scheduled run, benefits carriers get termination notices, the HRIS archives the record, and access revocation lists go to IT, all from one termination event.
Final pay calculated per state; PTO payout triggered; pay cycle cutoff flagged for the employee.
COBRA qualifying event notice sent; benefits termination per plan docs; dependents re-verified.
Separation documentation stored, access revocation checklist kicks off, employee record archived with retention schedule.
Your specialist manages COBRA, final pay, access revocation, and unemployment response on your behalf, with the deadlines and documents tracked for each.
